Archive for the ‘Clutter’ Category

I’m not a hoarder. I’m a collector. Why can’t I get organized?

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The answer? It’s not because you are a collector. It’s because your collections are not curated.

Having collections in and of itself does not make you disorganized. If that were true every museum and gallery in the world would be a cluttered mess.

It’s more likely your collections need to be reviewed for their personal relevance to you the same way a museum, gallery or boutique will display and collect their collections to fit their particular vision, style or mission.

Are you collecting items that have meaning to you or are you attached to them for another reason? If your mother passed, and you have everything she ever owned, how is that honoring her memory? How does that enhance your life? Is that a collection or just a collection of stuff?

There is no such thing as the clutter-police.

No one is going to come to you and say, “you can’t get rid of that!” unless you let them. If an heirloom was given to you, you are the owner of that decision. Not the person who gave it to you. Not even your spouse or your children. Just you.  If you don’t like something you were given, someone else will. I was given a gift of a cookbook from a friend but I know I will never use it. Instead I am giving it to someone who I know will love it.

You may have more collectibles than you have room or storage for and you will need to prioritize which of those collectibles you want on display or to use yourself, versus given new life somewhere else.

Your decision about what and how much to store, will depend on your available space and budget and of course how much value they have to you.

Outside or external storage is like buying a house just for your things! Is that worth it to you?

You can be both “a collector” and still suffer from chronic hoarding disorder, a mental health disorder in which an individual excessively saves items that the consensus among the general public would be to view as worthless or to such excess as to render their living space uninhabitable or non-functioning.

Assuming you do not fit the criteria for hoarding disorder, (people aren’t hoarders, they have hoarding disorder) there are several possible causes of why you are disorganized. Here are the most typical barriers to organizing your collections.

  1. Time. You perceive or believe you don’t have the time to get organized. You may have other more pressing or important priorities. Any organizing task, no matter how small requires some time investment. Even a minute can make a difference in how much time you spend tidying up your home. Spend a minute now, save hours later.  Take a moment now and think of all the things you could do if you just had one minute to do them. For example: Hang up a coat. Toss the junk mail. Empty the dish drying rack. Empty a trash can. Can you think of more? Getting organized is a habit not an event.
  2. Space. You have more things than you have space for. It’s a simple equation to fix.   Less stuff = more space for what you love, use and collect. There’s no getting around it. If you moved from a three-bedroom home with a cluttered garage into a two bedroom condo with no garage, you will have more stuff than you have room for. Even if you have the same amount of square footage, you will still need storage. This would include both built in storage such as closets and cabinets, as well as furniture that is built for storage. In short, you have to be willing to edit and purge what you no longer love, want or use.
  3. Mindset. Getting organized requires a large degree of logic, attention to detail, system thinking,  creativity, physical endurance, mental focus and to put it bluntly, a willingness to do it. Inertia, whether physical or emotional (caused by depression, anxiety or attention deficits) can be a huge impediment to getting and staying organized. Untreated mental or emotional issues can lead to other more serious conditions or risks. Consult with a physician or mental health provider about whether your own mindset may be interfering with your organizing goals. If you consider yourself “chronically” disorganized, check out the public resources available from The Institute for Chronic Disorganization
  4. Strategies. Even with plenty of time, space and readiness, you will need to have a plan for how to tackle different types of clutter. Is it things you are trying to organize or paper?  In my work with clients I approach these two types of clutter very differently. Organizing things tends to be easier for most people because their value is easier to assess, practical and emotional.  People struggle more with paper out of fear and a lack of clarity about what to keep and what can be safely tossed. Explore the web or your library for tips on organizing from others and see what’s worked for them.
  5. Purpose. The old expression if you don’t know where you’re going, you’ll never get there is true for organizing as well. Sometimes the goal is easy, such as clearing out a house to sell or decluttering a garage enough to fit a car. Most of the time the purpose is more intangible such as a desire to feel more peace and wellbeing or a desire to feel more comfortable having people over.  Ask yourself, “why do I want to do this?”
  6. Scope. No matter how motivated you are, sometimes an organizing task is just too big to do alone or the urgency too great. That’s when it may be time to call in ‘the troops.’  Put the word out to (nonjudgemental) friends. Reach out to local organizers in your area. Do a Google search for “professional home organizer near me.” Post a help wanted ad at your local community college for help or ask other trusted professionals in your life for a referral to a professional organizer. You can also check out the National Association of Organizing and Productivity Professionals or the National Association of Senior Move Managers. Just enter your zip-code and it will list credentialed or qualified organizing professionals near you.

Making time for organizing requires a compelling purpose.

Just a desire to get organized is not enough to overcome the physical and emotional barriers that may keep you stuck in clutter.

Resolve to let go of things that no longer have value for you, even if they once did or if they were given to you by a loved one or friend.

Explore whether your mindset or other inhibiting conditions may be keeping you from meeting your goals.

Finally, gather your tools or more specifically your strategies. Have a plan to know what you will do in different circumstances or with different types of items. Struggle with downsizing books? Google tips on “how to organize your library.” Need help organizing your massive amount of clothing? Google “Wardrobe editing decision tree.”

Now that you know where, why, how and when,  decide whether you can do it alone or if you need help. Either way, congratulate yourself for making the decision to make more room in your life for what matters most.

 

3 questions that will guarantee you’ll be organized

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  1. If everything in your home was organized – easy to find, orderly, containing only what you love and use the most –  what would you do that you can’t do now?

  2. In what ways would you feel different then you do now?

  3. What impact would it have on you and those around you?

Your answers to these questions are the most important part of getting organized. Why? Because getting organized is not a goal, it’s a process, a method, a system for achieving something important to you.  It’s not enough to say, “I want to be more organized,” if you don’t know why.

Whenever I meet with clients for the first time I ask them these three questions. This is because getting organized is hard work! If you don’t have a compelling reason to tackle the physical, mental and emotional tasks often associated with organizing your home’s contents, you will lose focus, motivation and you’ll end up back where you started or worse.

Stop thinking and start doing

Here’s an easy way to get started and break the cycle of procrastination:

  1. Decide about an area of your home you wish were more organized. Is it your office? Your garage? Your kitchen? Your bedroom?
  2. Write down the one room that most interferes with your day to day life now and why!
    Are you feeling an overwhelming sense of stress because your office is a mess? Does your garage make you cringe every time you pass through it? Are you finding it more and more difficult to prepare a meal in your own kitchen?  Decide which area is bugging you the most and write it down.
  3. The most disorganized room in my home that is making my day-to-day life more stressful is ________________.
  4. Close your eyes and imagine that room completely organized. You know exactly where everything is and it’s easy to find. It contains only what you love and use the most. It is clean, tidy and orderly. What’s more, you have systems in place for keeping it that way.
  5. Fill in the blanks to these three questions:
    1. If my ____________ was organized I would be able to ____________.
    2. This would make me feel _________________.
    3. As a result, I could  _______________ for myself and the people I care about.

How it might look to you

You thought about your home and the area you wish were more organized is your kitchen.

Maybe your kitchen has too much clutter on every surface. The floors, table, counters. You’ve lost control of it and now cooking a meal for yourself or your family is challenging if not impossible.

You’re spending too much on take-out meals as a result and you’re worried about your health and your family’s health, not to mention your finances.

You can never find what you need when you need it so you end up buying more of what you may already have.

You are feeling an unacceptable level of stress and you may even be fighting with your family or others you live with as a result.

You work full time or are taking care of others and are exhausted at the end of the day and the last thing you want to spend your time doing is cleaning.

Sound familiar?

Now imagine your kitchen has undergone a miraculous organizing makeover.

You know exactly what you have and everyone in your family knows where to find what they need and where to put it back when they are done.

Opening your cabinets, cupboards and pantry makes you happy because the things you use and love the most are organized and visible or labeled.

You can now cook and prepare food in your kitchen with pleasure. You enjoy relaxing in your kitchen with a hot cup of coffee or tea.

You can invite friends over or your family can sit around the kitchen table and have a meal together. This makes you feel happy, connected, free, light, and more available to yourself and others.

You spend less time in the kitchen so you are able to get to work on time, or spend more time enjoying what you love to do including spending more quality time with your friends or family.

Never make “get organized” or “be more organized” the goal in itself. It sounds nice but unless you have an overwhelming and compelling reason to do so, it probably won’t happen. Instead focus on what an organized space, room or house would give you that you don’t have now.

Recognize when you need help

Many home organizing projects can be as labor intensive as a home remodel. Unless you are a contractor, I doubt you would remodel your own kitchen!  Know when it’s time to hire a professional:

  • When the project is too big to handle alone (hint: if you’ve procrastinated or attempted, only to turn away from it once again)
  • If you have physical, emotional or mental limitations that would prevent you from managing the job alone
  • If you just don’t have the time to do it alone but want to get it done.
  • If you are on tight deadline from an impending move, remodel or you need to put your house on the market

Know your WIIFM – What’s In It For Me – your overwhelming and compelling reason for getting organized. It is the most important part of your plan. Make this, and not “get more organized” your resolution for next year, and you will probably be successful.

 

The Ultimate Garage Organization Survival Guide

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Editor’s Note: In June we celebrate all things Dad, in celebration of Father’s Day. This month, I’m pleased to share this informative guide to garage organizing written by Trent Skousen, from Golden Gate Garage Storage, a colleague and associate member of the local chapter of my professional association, NAPO (National Association of Organizing and Productivity Professionals). Trent and I share a lot of the same ideas about garage organizing. Read on and make this Summer the one you finally get your garage organized!

When I was a kid, my mom would task the family with giant cleaning days. They were usually before family or friends came to visit, although I suspect some days, she just got the itch to clean up. We would spend all day sorting through the living room, bedrooms, and kitchen to make everything look nice and orderly.

Part of that organizing was removing the clutter from most of the house. Unfortunately, we just dumped most of that extra stuff in the garage. Have too many toys in the bedroom? Throw some in a box in the garage. Too many cleaning supplies under the bathroom sink? Put ‘em in the garage. We did that over and over.

As a result, the garage became so cluttered and packed over time, we couldn’t even park our cars in there. It became so cramped that we lost all motivation to get it organized. The whole project was overwhelming. Finally, my dad persuaded (bribed) my brother and me to take a week of our summer vacation to go in there and sort everything out.

Many homeowners experience something similar happening in their own garages. These spaces look more like an old warehouse than a functional home space. It becomes a dumping ground for everything we don’t want to deal with in the house. How do we end this vicious cycle? With a little conscious effort, an organized and functional garage isn’t as far-fetched as it sounds.

With Father’s Day around the corner, now is a great time to take a look at getting that garage fixed up for Dad. Here is your ultimate survival guide to get you started.

Step 1- Develop a game plan:

Benjamin Franklin said, “By failing to prepare, you are preparing to fail.” Planning in organization is just as important as doing the organizing itself. Not only does planning give you an idea of what you need to accomplish, it gives you the peace of mind of knowing what you need to do exactly when you need to do it.

Sit down with your team. This can be your family, friends, or organizing professionals. Set a realistic goal that you can shoot for. One example could be to leave nothing left on the garage floor by the time you finish.

After you have your goal, here are some tips about things to include in your plan:

  • Pick a date- You need to get a specific date in mind to start and stick to it. Write it out and tell your family. Make sure that you are set on getting to work and won’t have anything to distract you. Give yourself a reasonable amount of time to complete it. Don’t plan to finish it in a day if you need several weekends.
  • Plan on who will be helping- How many people will be there to help? How much can each person handle? Are there any children helping that need simpler jobs?
  • Figure out costs- If you’re planning on hiring help or buying equipment, you’ll need to set a budget and determine costs ahead of time. Be sure to weigh the cost against the benefit for each item – sometimes paying a little more will save you time, money, and stress in the long run.

Step 2- Cleaning:

Move all of the items in the garage out to the driveway, lawn, or backyard. You won’t be able to do a deep clean without emptying the space first. If you have limited space or weather issues, consider focusing on smaller portions of the garage at a time.

As you move your possessions, it helps to sort them into piles based on their function (i.e. camping gear, gardening equipment, power tools, etc.).

With the empty space, deep clean the garage surfaces, walls, and floors. Start from the ceiling and move toward the floor, so you don’t get things dirty that you already cleaned:

  • Replace any dead light bulbs.
  • Dust off shelves and cabinets.
  • Wipe down any tables or workbenches.
  • Scrub the walls and floorboards to remove scuff marks and blemishes.
  • Sweep and mop the floor.

Having a clean garage will not only make it look nicer, but also make it safer to breathe the air and touch the surfaces inside.

Step 3- Decluttering:

*Note: This step is interchangeable with Step 2. You can do this before, after, or during the cleaning phase. Do what is best for your situation.

Now, you’ll want to start getting rid of anything you don’t need in order to create more space.

Start by systematically going through everything individually. Like I mentioned, it helps to group things together by category (like chemicals, tools, stored personal items), and decide what you still need and what you don’t. If things are broken, old, or you don’t use them anymore, get rid of them first.

After that, take what remains and make a second pass at them. This can be trickier, because now you really have to think about the item and the likelihood you will use in the near future.  Like Lis McKinley, Certified Professional Organizer and owner of LET’S MAKE ROOM always says, “Just because something is useable, doesn’t mean you have to keep it! Almost everything is useable. When you need space, the goal should be looking for reasons to let it go, not finding reasons to keep it.”

If there are items of sentimental value, ask yourselves if you really are happier having it around or if you’ll use it. If not, it’s time to let it go.

Be realistic about what you keep in the garage,” she adds. “It should be things you actually use, such as tools, or things used seasonally such as sports equipment or holiday supplies – but even these things can be curated. Stick with the notion of, do I use it now? Am I likely to use it this year? Would I miss it if it disappeared? If not, give it away where it can be used and appreciated.

Step 4- Reorganize:

At this point, you should have your essential items and a clean garage. It’s time to organize your items in the garage.

Consider using a zoning strategy. Zoning means to group similar items together in storage. This helps you know where everything is and helps you keep track of what you have and makes it easier to find what you need in the future. If you already grouped items together during decluttering, this shouldn’t be too hard.

Another suggestion is to consider using storage systems. This can be as simple as stackable bins, hooks on the wall, and baskets. Other options that really reduce the clutter include shelves, cabinets, and overhead storage racks. Storage systems help get everything off the ground safely. This is especially useful if you have young kids wandering through the area, because you can keep dangerous chemicals or tools hidden out of reach. Plus, it gives you more space to park your car or even include things like workbenches or workout equipment.

Step 5- Continue the process:

Just because your garage is clean and organized doesn’t mean it will stay that way without help. Plan time each week to tidy up, just as you would with the rest of your house. Sweep out debris and make sure things are off the ground and in their proper place. If you buy something new that needs a place, take a few minutes to rearrange everything so that it has a proper place of its own.

Having a nice garage will make your home more functional and enjoyable. With a little planning, organizing can be a fun and rewarding process!

This post was written by Trent Skousen at Golden Gate Garage Storage. He enjoys going to movies and watching basketball with his wife.

3 clutter busters that won’t tax you!

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Life is tough enough!  Easily finding something clean to wear that you love shouldn’t be! Want to do something really good for yourself now that you’ve survived another tax year?  Here are three easy clutter-busting activities that won’t tax you and may end up saving you time and money!

Organize your laundry

Take five minutes and sort that giant pile of overflowing laundry into four stacks:

  1. Whites including white sheets and white towels
  2. Bright colors such as pink, red, purple, yellow, orange or light blue or washable delicates  including anything that has never been washed before,
  3. Dark colors including black, grey, navy or brown.
  4. Heavy items such as blankets.

Contain three of the piles into a laundry sorter, bins or baskets and load the remaining pile in the laundry.  While the first load is washing you can now attend to your clothes.

Organize your clothing drawers

Start by choosing the most overstuffed drawer in your dresser. Empty the contents into a pile on your bed, assuming it’s clear. If it’s covered in clothing include these too. If it’s covered in other items, remove them to a nearby table. You want to start with a clear surface.

  1. Start sorting items like with like. For example: Long sleeve shirts, t-shirts (single color) graphic t-shirts,  sleeveless shirts, knit shirts, button down shirts, etc. If you have items you would never wear but have strong memories or sentimental value, put those in their own pile.
  2. Once sorted, go through each pile, item by item and purge all items you don’t love, have not worn in over a year, are ripped, stained or would require too much work to restore – DO YOU REALLY WANT TO SPEND YOUR PRECIOUS TIME GETTING A STAIN OUT OF AN OLD T-SHIRT?  Put the discarded items in a black trash bag. If you have great quality items you don’t want and still have tags on them, put those in a separate bag labeled “To Sell.” For sentimental items, take a picture of them and let them go or if you must, store them in a bin at the top of your closet with a label that reads: Stored on _____ date.
  3. Check to see if your first load of laundry is ready for the dryer and put the next load in and return to your pile of clothes.
  4. You should now have several piles of clothing you do want. If the drawer you emptied these from is large enough to contain them, without stuffing them in, begin folding or rolling them. I like the folding in thirds method so that items can be terraced together inside your drawer. Any button down blouses or shirts should hang in your closet.
  5. Place folded items inside your drawer, by type and if you like by color. You’ll love the way they look and it will be so easy to find what you need!
  6. Now go back, and check your laundry. Remove the first load from the dryer fill the second load. Fold your dry clothing however you are used to or use the folding in thirds method included above.

Organize your hanging clothing

  1. As above, remove all hanging items from your closet. Include, clothing, scarves, belts, and handbags.
  2. If you have a sturdy portable clothing rack, place the items on the rack.  Otherwise use your bed to sort by color and type.
  3. Again, sort items like with like. For example. Long hang dresses/skirts, pants, jackets, long sleeve blouses, short sleeve blouses, better quality camisoles, large purses, small purses, small clutches, bags, belts and scarves. Resist the urge to purge things at this stage as you may end up tossing something you intended to keep.  It’s also much easier to make a decision about what to edit when you are looking at “like” items.
  4. One by one, purge items as described above. Set aside clothing you prefer to gift to others just don’t contribute to their clutter as a tactic for holding on to things!
  5. Once edited, replace items hanging on wood hangers, cheap store hangers or slippery plastic hangers that take up a lot of real estate in your closet with non-slip, space saving hangers available at many stores.
  6. Store handbags in bins or on upper shelves. Use area below short hanging items for shoes. Space permitting, use bins to store heavier weight sweaters and scarves (as pictured). I recommend using labels for bins, even if they are translucent, to remind you and others what they do and don’t contain.
  7. Finally, return to your laundry to add in your final load in the washer and dryer. Remove folded clothes and return them to their rightful owner. If they are yours, you can now neatly return them to your newly organized drawer and closet.

Now, sit back and admire your work! Tomorrow getting dressed will be a whole lot easier and definitely less stressful than your taxes!

 

 

 

 

Downsize your way to a stress-free move.

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Planning to move this Summer? Don’t pack a box until you read this.

Moving is the perfect opportunity to assess whether or not you need to downsize your home’s contents so that you don’t end up spending the time and money to move, insure and unpack items you don’t really want. There are so many great reasons to downsize. Here are some of my favorites:

  1. You’ll sell your old home faster. An uncluttered home is massively appealing to home buyers. Nowadays, real estate agents won’t even consider listing your home until it’s cleared of all your personal belongings.
  2. It’s safer. The less clutter on surfaces, stairs, floors or near electric or gas appliances, the better. So even if you’re not moving this alone is one great reason to downsize.
  3. You’re the one in charge! You get to decide what stays and what goes and if you give yourself enough time, you won’t be making those decisions under pressure.
  4. You can preserve memories. It’s easier to find the irreplaceable things in your life when you can easily find them.
  5. Less stress. You will feel the peace of mind that comes from living an uncluttered life, surrounded by the people and things you enjoy the most
  6. Save money. The less you move, the less it costs.

What to take, what to sell, what to donate

Not sure what you’ll take with you?  That’s okay, you probably have a lot you don’t want now. Start to downsize well before you move and you get to decide what goes — nobody pressuring you!  Best of all, you won’t make hasty decisions in the days leading up to your move that you may regret later.

If you have items you plan to sell such as good quality furniture, jewelry, luxury brand clothing or valuable artwork, you will first need to determine whether these items are in demand. Check out both local estate sellers and consignment services as well as online estate services that can consign or buy your items outright. One easy way to do this is to send them a few photos. It’s free and you’ll know pretty quickly what they may be worth.  One word of caution, don’t expect the value to equal what you paid for an item or what you “think” it’s worth.  If the item has value, they too will want to make a profit so they will never buy it for what it’s worth from an insurance standpoint.

Want to keep it simple and easy? In the San Francisco Bay Area there are services such as Remoovit.com that will literally take everything you don’t want and haul it away for one flat fee. Anything they can sell, they will and you will get fifty percent of the final sale price. Whatever can not be sold, will be donated or recycled. Remoovit once sold a rusty old “banana seat” bicycle belonging to one of my clients for $1,200. She got half of that which paid for the hauling of everything else!  You pay by the truck load (or fraction thereof). It’s a one-stop service for those who need their homes to be emptied quickly but don’t want to simply give away items that may have market value.

Where do I start?

Not sure where to start? Begin with whatever area of your home you’ve been wanting to tackle but just haven’t had a good enough reason. Now you do. You’re moving and you want to surround yourself with the things that you love and use most. This doesn’t mean everything else goes in the trash. On the contrary, it’s likely you have usable items that somebody else wants (any may even pay for!) including family, friends, neighbors and members of your community.

Set aside one area of your home where you will sort and label as you go. A dining room is a good place for this as it’s less likely you will be entertaining at home in the weeks leading up to your move. Otherwise, pick an area that you occupy less frequently such as a guest room.  Here are some other helpful tools you will need:

  • A folding table or work surface for sorting (if not in your dining room).
  • Supply of large, plastic yard bags for donating soft goods such as clothing, purses, accessories, good quality linens, outerwear. Keep in mind most charities will not accept bed pillows, bedding, or old linens. Old towels may be donated to local animal shelters.
  • Small moving or packing boxes, preferably ones with handles. Use these to donate home decor, small household items, kitchen tools and other hard-edged items.
  • Blue or green painter’s tape to label furniture, framed art work, lamps and other large items you no longer want.
  • A couple of black “sharpie” markers to use with the painter’s tape to label boxes, bags and unwanted items.
  • A glass or bottle of water (you’ll want to stay hydrated as you work!)

If you are lucky to have family nearby, especially strong children or grandchildren, ask them to load items in your car you wish to transport yourself or ask them to take them for you. Otherwise, you can count on the help of the charities that will pick up your items by truck.

Make a list of your preferred charities that accept household goods. Be sure they are available before you move. Many charities book 2-3 weeks in advance.

Don’t forget your local church bazaar, senior center and friends of the library. There may also be a veteran’s group in your area that will pick up your donated goods. Animal shelters and your local veterinarian are always in need of clean, old towels.  Women’s shelters can use your unused, unopened toiletries. (Think of all those unopened hotel shampoos and body lotions you’ve collected over the years.) Local hospice stores, or other charities that operate re-sell or “thrift” stores are a great way to donate.  Not sure where to donate clothing? Ask your local consignment store. They are usually a wealth of information. Lastly you will be grateful for the help of charities that do truck pick up. Not sure which ones serve your area? Do a Google search, “charities that do truck pick up near me.

Helpful Tips for Downsizing

  1. Start early. Don’t wait until a week before you move. Give yourself at least a month or more so you don’t have to make decisions under pressure.
  2. Focus on one room at a time. This way you will see progress and stay motivated.
  3. Don’t buy more!  Now is not the time time to go clothes shopping or re-stock your pantry. Use up what you have.
  4. Segregate your paper. Don’t attempt to “go through” your files until you’ve downsized your other household goods. Instead, contain all your paper files in banker boxes and use the days leading up to the move to determine what you need to keep.
  5. Use painters tape (not sticky notes – they fall off) to label items for donation
  6. Save your back. Use charities that offer truck pick up to take your boxed and bagged items as well as your donated furniture

When to ask for help

  • If you are feeling overwhelmed by the whole process and know you can’t do this alone or are worried you would be overwhelmed by the memories and emotions often associated with large-scale downsizing
  • If you are working full time or traveling a lot and know you could use some help to make the process go faster
  • If you are far away from family or friends and need help with the physical work of sorting and transporting items for you
  • If you have physical limitations or just don’t have the endurance to deal with it yourself.  This is especially true if you are clearing out large storage areas such as basements, garages and storage sheds.

How to downsize your home without losing your mind

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You’ve lived in your home for 25 years or more. Perhaps you raised your kids there. Maybe it was your parents’ home before it was yours. It contains the memories of your life, your children’s lives, your families lives, the life you had with a spouse.

Every item in your home reflects something about you and the people you love most. Now the time has come, by choice or circumstance, to empty your home of all the memories so you can continue to live, more simply, perhaps more frugally, without the burdens home-ownership brings in later life. Now the real work begins.

As a professional organizer specializing in helping people just like you make this transition, I’m here to tell you it can be done. It seems overwhelming, impossible sometimes, but I have never, ever had a client not move on with their lives, as they planned. Is it easy? No. Is it stressful? Yes. There are few things harder in life than moving, except losing a loved one, and in some respects moving can feel just as painful, especially because it’s our memories we are leaving behind, not just our stuff.

This is why it is so, so important to know and constantly remind yourself why you are making this move in the first place.

Are you protecting your financial future?
Are you needing a simpler life?
Do you want to release yourself of the burden of taking care of a home that may be too big for you now?
When all is said and done, how will you know that you got there?

Take a moment and picture yourself done. You’ve moved.

You’re in your new home or your new community. What are you doing? Who are you with? How are you feeling? Are you enjoying the view outside your new home? Are you with family or friends you wanted to be closer to? Are you taking a walk in the neighborhood you knew would make you happy? Are you enjoying a new activity your move has made possible? Whatever the image is, picture it and keep that picture close to your heart.

Get as crystal clear as you can about this picture. You will need it to spur you on to keep moving when the chaos, albeit temporary, of moving is at its height and you find yourself wondering if you’ve done the right thing. I’m here to tell you, to reassure you. You have.

Memories are what make life rich and meaningful but so is living in the present moment. It is often the things or stuff of our lives that trigger those memories. We ask ourselves,”If I get rid of this or that will I lose the memory?” Yes, you may but not necessarily. Life is about creating new memories. If we had to remember everything that happened to us at every moment of our lives, a condition called hyperthymesia,  you would be exhausted from the constant burden of non-stop, uncontrollable, stream of memories.  Essentially you would be unable to live in the present.

When you are downsizing, it’s important to remember your future just as much as your past.

 

 

Garage or junk drawer: Getting it organized is the same process.

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Whenever I meet with a new client I show them how we organize a large space by organizing a small space. This is because it’s the same process,  just on a smaller scale. Often I start with a junk drawer but no matter the size of the space, as long as you are organizing physical items (not paper) the process is the same.

  1. Gather the contents by emptying it onto a flat surface such as a table or bed.  Dust out the drawer if needed.
  2. Sort items by type, such as pens with pens, tools with tools, paper with paper. Don’t throw anything away until you are done. Just focus on sorting. This should take just a few minutes. Don’t skip this step. It’s the most important!
  3. Purge what you don’t use, need or love.  Start with obvious trash and move on from there. Usable items can be donated. Loose bits of paper can be reviewed and recycled or shredded as needed.
  4. Decide what belongs back in the junk drawer or somewhere else in your home.   Wait till you’re done before moving these items into other rooms, otherwise you’ll lose your momentum.
  5. Contain like items with small containers or a a drawer organizer.  This will make it easy to find and return items when you’re done using them.

It’s also important to start with the right tools such as bags or boxes for the items you no longer use, need or love. Want to see how it’s done?

Check out my video.

Office in your bedroom? Don’t lose sleep over it

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Desk as bedside table

How to keep your office organized when it’s is in your bedroom

You are finally in bed after a long day. You cover yourself with a blanket; feel the warm comfort of your pillow beneath your head and the soft, cool sheets against your tired body. You begin to relax into a night of slumber when you are suddenly startled by the pinging sounds of your computer sending notifications about tomorrow’s busy day. You get up and turn down the volume and get back in bed. That’s when you notice the pile of papers strewn across your desk, in varying heights and reminding you of a slew of unfinished tasks, unpaid bills and projects still yet to be started. You shut your light out, hoping in darkness you will forget the site of all that you have left undone. All of a sudden you see the blinking of all your devices in random rhythms, your router, your modem, your phone.  Your room lights up with a blue blinking glow. You cover your face with a pillow and somehow manage to fall into an exhausted sleep.

In general, I don’t think a bedroom is a great place for your office. Your bedroom should be a place of respite, relaxation and most of all sleep. Yet sometimes, there is no choice. Space is at a premium. You share a home or an apartment and there is no other available space to work.

This doesn’t mean you should lose sleep when your office is in your bedroom. Here are some ways you can minimize those distractions without sacrificing your personal productivity.

  • Hide your desk. Space permitting, hide your desk behind a free-standing, decorative folding screen or room divider. You can buy them online or in most home decor stores. When it’s time to leave work, simply pull the screen around your desk.
  • Shut out and shut down. Turn off or block digital noise and distractions. If you can’t hide your electronic equipment, things like your modem, router, or fax/printer behind or under your desk, place a small piece of dark blue painter’s tape over the lights that blink. Painter’s tape will not harm your equipment and can be easily removed or re-placed. This is especially recommended if you use a guest room for your office. You don’t want your guests losing sleep from all the pings and blinking lights.
  • Re-purpose and reposition. If your room is configured for it, why not turn your desk into a combination bedside table-workspace. That way, you are no longer looking at the desk from your bed. You’ll need a lamp on your desk anyway, so why not make it your bedside lamp. You can also leave a little room nearest your bed for a book or notepad, a place to put your reading glasses, a small plant or decorative item, and a clock or device with an alarm.  In other words, all the things you would need nearby while you’re working.
  • Clear the decks. Surfaces are notorious clutter catchers. No matter what size the surface, they have a way of getting covered with things. Just like you have a home, everything in your home should have a home. Take the time each day to survey what you have on your desk or work surface and decide 1) Can I toss it? 2) Does it need to live on my desk? 3) where else could it live in my home?  Then toss it, move it or take it back to where it lives. No more homeless items!
  • Create vertical storage. Install simple bracket or wall-shelves above your desk area for less frequently used items, books, or reference materials. Use decorative boxes in like colors to contain surplus office supplies. Get these all off your desk and on to a shelf to free up space for working, creating and being more productive.
  • Equalize your workspace. Before leaving your desk for bed, take 60 seconds to put loose items in drawers, loose papers in a stack or contain them in a shallow box (e.g. an “in-box”). Review your calendar and most important to-dos for the next day. Then shut off your computer (or put it in “sleep mode”) along with all other unnecessary electronics. You’ll save money on your electric bill and may even get a few more Zs tonight.

 

10 myths you have about organizing your stuff

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Personal and home organizing is a hot topic and almost everyone has an opinion about what works. Here are ten beliefs about organizing that I have heard numerous times in my ten years as a professional organizer and move manager. Ask yourself, have I heard myself think or say any of these? If so, read why I think you’d be better off tossing out these beliefs next time you decide to get organized at home.

Myth #1 If it’s visible I can see it. (Also known as, I will remember I have this if I put it here.)
If everything is visible, nothing is. Your eye doesn’t know where to focus. Picture things in a pile. They might be visible but good luck finding what you need in a hurry. If you find yourself saying, “I will remember it if I just put it here,” in my industry we jokingly refer to that as the FHS system of organizing, as in First Horizontal Space.

Myth #2 Just touch the paper once.
I’ve heard clients repeat this back to me dozens of times but it never made sense to me, especially for paper that is prompting you to do something – such as pay a bill – or paper that is likely you will look at again – such as your credit card bill. The only paper I can see looking at once is the paper you toss (or shred) like your junk mail.

Myth #3 It will just take me a day to get organized
Unless you make a living as a professional organizer, I would never recommend you spend an entire day on an organizing project unless you have a lot of energy! Organizing is both a physical and mental task. Spending eight hours sorting, purging, assigning homes to items, then containing them in a way that makes sense, not to mention shopping for the right organizing products and labeling them, is a lot or work!  Most of my clients consistently underestimate the time it takes to organize a space.  Organizing a room includes not just what you can see, but what you can’t see (hidden on shelves, in cabinets and drawers). If you are motivated to get organized, pick a day and time frame when you are feeling normally energetic or when you do other types of household tasks. Don’t spend more than 3-4 hours working. Do you really want to spend your precious days off organizing your garage if what you really want to do is tend to your garden, take a walk with your dog or have brunch with a friend? One more tip: Never use your vacation time to get organized if you don’t have to.

Myth #4 Containers, bins and labels will get me organized
That of course is what many stores carrying organizing products and systems will want you to believe. Don’t get me wrong, many of these products are great and I would be the first to recommend a good storage bin to a client when it calls for one. Just buying products and having them collect dust in your home will never get you more organized. Plan on using them for a specific set of items that you have already sorted through and decided to keep because you use them.

Myth #5 Organized people are dull
Dull no. Passionate, creative, caring, quirky, friendly, obsessive (sometimes). If you like your “messy” side and have no reason to be “tidy” then embrace that part of yourself if it doesn’t cause pain for you or your loved ones.  That being said, I’ve always believed that when you create more physical space in your life, it gives you the room to focus on or discover what truly gives you joy.

Myth #6 I am hopeless when it comes to getting organized
The messages we give ourselves often manifest as reality. But just because you don’t have the expertise, skill, “mindset” or intention to get organized doesn’t mean you can’t be me more organized. I understand not everyone is cut out to be better at something they wish they were. No amount of effort will ever turn me into a marathon runner but I did once complete a marathon-walk.  It took months of training every weekend, motivation and a plan. If you want to learn to be better organized, you can do it

Myth #7 I just need time to do some filing
Several years ago, I started a new personal productivity service for my clients who were struggling with too much paper.
I was inspired to do this after I heard so many of them say that the answer to their paper piles was filing. It’s not!  The answer to your paper piles is less paper! But knowing what paper to keep, how and why, and having a simple system for organizing and managing new paper as it comes in to your life, does work.  Learn more about my personal productivity service here.

Myth #8 I just need more storage space
The famous comedian, George Carlin, had a great routine about why people buy homes (as a “place to put their stuff.”)  Check it out here for a good laugh: https://youtu.be/MvgN5gCuLac.  While storage or lack thereof may be a contributing factor to your disorganization, buying or building shelves will not make the clutter go away. It will just “contain” it. But buying shelving just to contain your “stuff” is like, as Mr. Carlin said, like buying a house just to have a place to put your stuff.

Myth #9 Live minimally
While I love to watch the shows about Tiny Houses, not everyone is cut out to live in a 200 square foot home. I know I’m not! When I was in college, I had a boyfriend who literally had one knife, one fork, and one spoon. At dinner we used to playfully compete for who got the fork at dinner! It may have seemed romantic at the time, but you don’t have to live this minimally to enjoy your life. There is a grey area in between. When it comes to deciding what you really need, I prefer to use the word “curate” as it implies keeping only what supports you. Curate comes from the Latin word Cur or care. Thus we keep what we care about and anything left that is still useful, finds new life in the care of someone else. Living in a consumer and technological culture has made that very difficult. Sadly there is so much I see that can’t be re-used or recycled. Choose carefully what you bring into your life. Everytime you are tempted to buy something new, consider that the day may come when you will want to part with it. Will it be usable or trash?

Myth #10 Having a place for everything I own will make me more organized.
Having a home for what you use, love and need is important but having a home for your stuff alone does not make you more organized. It won’t help you, for example, if you have used your space so efficiently that every square inch of your home contains things that you’ve never used, exist in quantities that exceed what you need or you are keeping for sentimental reasons that never honor the person who gave them to you. What’s the point of holding on to your grandmother’s china if you never use it! In her day, she probably kept it as an heirloom for you and chances are she used it because in her day, China was part of her lifestyle the way mugs and plates we own are part of ours. If you are keeping something for sentimental reasons, use it to bring back memories otherwise release it for someone else to enjoy. Just keep in mind, to someone else it’s just a plate and saucer.

Gift your favorite “Dad” an organized garage

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Cartoon Garage OrganizingHas your husband, father or grandfather been meaning to organize the garage but just hasn’t had the time or the energy?  Do you want to do something special for him this Father’s Day?  Why not give him the gift of organization?

Garages are the last stand for what you own. If lucky, your car(s) share the space with everything you don’t have space for inside your home: old furniture, appliances, memorabilia, old tax records, never-hung art work, a ton of tools and gardening equipment not to mention Aunt Sadie’s light-up weather vane – the one she gave your Dad for Christmas eight years ago and he hates but is afraid she will ask about it when she visits (which she never does).

If your favorite “Dad” would much rather use the garage as a man cave, dreams about using it to actually park his car or you harbor a secret hope to turn it into a home gym, now is the perfect time to get the job done!

Cluttered garages (as well as attics, basements and sheds) are a tolerable problem until, the day you need to find something, find room for other things or worst of all decide to sell your home or have to move!

Selling a home is the number one reason people call me when they need to get their garage downsized.  Unfortunately many people wait until it’s too late and end up making decisions that cost them dearly in the long run. Here are a few irreversible mistakes I’ve seen:

  • They paid movers thousands of dollars to transport items across country they never used again such as old refrigerators and furniture and then paid again to have them hauled
  • In a rush to move out they accidentally tossed out boxes containing valuable first edition books and other collectibles
  • They tried to do it alone and ended up having to undergo back surgery
  • One woman told me she was ashamed of what her in-laws would say if they saw her garage when they came to visit from out of town

Even if you are in excellent physical and mental condition, organizing and decluttering a garage can be very taxing on your body. Add to that, it’s time consuming to do it alone and takes away from things you’d much rather be doing! If you can no longer put off organizing your garage, here are some tips to get you started:

  1. Decide what your goal is. Do you want enough room to park one or more cars? Storage for specific items? Areas for a tool bench, exercising or other hobby?
  2. Determine if you have safe access.  Observe whether or not there is safe access from the front to the back of the garage. If there is no access, or access is limited, consider getting or hiring help. You may need to create a pathway just enough to be able to observe and assess what your garage is storing.
  3. Survey the garage carefully and with no judgment. Look at the contents in your garage and start noting down the categories of items you can see. For example: Old furniture, rugs, appliances, gardening equipment, boxes, art work, storage.  Mark next to each category or item whether or not you plan to keep, sell/donate or want to “go through” before deciding.
  4. Don’t start with paper. If you are on a tight deadline because of an impending move, defer going through boxes or file drawers of paper. This is because sorting through paper is extremely time and labor-intensive. You are better off just consolidating all the paper in banker boxes. This is especially true if you believe you have important documents or vital records mixed in with other types of recyclable paper, memorabilia or photographs.
  5. Do a rough sort of boxes. If you have time and the room, do a rough sort of your boxes into categories such as “sentiments and memorabilia,” “china/glassware,” “books and magazines,” “photos and slides,” “confidential records,”  “miscellaneous papers” that require further sorting.
  6. Stop providing storage for your adult children.  This is an area to stand firm. If your adult children are old enough to have apartments or homes of their own, they are old enough to take on their own stuff and memories. Give them a reasonable deadline, and send a reminder half way through. Let them know if they don’t make arrangements to remove their items by a certain day, then you have the right to disburse or dispose of their stuff as you see fit.
  7. Consider hauling. If you know you don’t need to “go through” items to decide whether or not to keep, sell/donate or toss them, you may be able to simply call a licensed hauler or junk removal company. Point to what you don’t want and ask them to take it away.   Keep in mind haulers are not organizers and they are not responsible for protecting you against fraud or identity theft and they won’t be able to give you the time to decide on individual items. They will only take what they can easily access. They will charge based on how much volume you have. In other words, how much of their truck your stuff takes up. This can run from a few hundred dollars up to thousands for more than one truck load. Get a couple of estimates. Most haulers will take the stuff away at the estimate if you agree with the cost.
  8. Investigate charities in your area that do truck pick ups. Examples include local hospice organizations, church affiliated groups, local non-profits that hold large annual “White Elephant” sales or have brick and mortar shops, Salvation Army, Habitat for Humanity, and even haulers or estate clearout services that will consign items for you. Do a Google search for “charities that do truck pick up near me.”
  9. Don’t wait, until it’s too late, to have your garage organized. Summers are often the busiest times for professional organizers, haulers and movers. Get estimates now and schedule your garage clear-out at least 2-3 weeks ahead of your preferred dates. Clients of mine thought they could do it themselves to save money and then a week before their move realized they couldn’t. Don’t make this mistake!
  10. Hire a professional organizer to do it all for you. The only thing you do is decide what you want to keep and you can do this without lifting a finger or god-forbid, breaking your back!